Privacy Policy

Last Reviewed: April 10, 2026

We take your privacy very seriously. Please read this privacy policy carefully as it contains important information on who we are and our information practices, meaning how and why we collect, use, disclose, sell, share, store, and retain your personal information in connection with https://www.accesssciences.com/ and our other affiliated websites. It also explains your rights in relation to your personal information and how to contact us or supervisory authorities in the event you have a complaint or request.

We collect, use, and are responsible for certain personal information about you. For California consumers, we are subject to the California Consumer Privacy Act of 2018 (CCPA), as amended by the California Privacy Rights Act of 2020 (CPRA). We are responsible for your personal information as a “business” under the CCPA/CPRA. For consumers in Colorado, Connecticut, Delaware, Indiana, Iowa, Kentucky, Maryland, Minnesota, Montana, Nebraska, New Hampshire, New Jersey, Oregon, Rhode Island, Tennessee, Texas, Utah, and Virginia, we are subject to relevant privacy laws of those states respectively (see Section 10. Consumers in other States: Your Rights). Differences in privacy laws will be illustrated throughout. This policy applies to information we collect on the Website and communications originating from the Website and does not apply to information collected by us offline.

If you do not agree with our privacy policy and practices, your choice is not to use the Website. By accessing or using the Website, you agree to this privacy policy. This policy may change from time to time (see Changes to This Privacy Policy). Your continued use of the Website after we make changes is deemed to be acceptance of those changes, so please check the policy periodically for updates.

1. Key Terms

It would be helpful to start by explaining some key terms used in this policy:

We, us, our: Access Sciences Corporation

Our website: https://www.accesssciences.com/

Personal information: Any information relating to an identified or identifiable individual

Sensitive Personal Information: Personal information revealing a consumer’s social security number, driver’s license and passport numbers, account numbers and credentials, precise geolocation, racial or ethnic origin, religious beliefs, or union membership, personal information concerning a consumer’s health, sex life, or sexual orientation, contents of a consumer’s mail, email and text messages where the business is not the intended recipient, genetic data, biometric information, or citizenship and immigration status

Our Products and Services: We provide information about our partnered information services including building technical, governance, and people infrastructure to organize, manage, and use unstructured business information. This information is provided to our current clients and prospective clients.

2. Personal Information We Collect About You

We may collect and use the following personal information, including sensitive personal information, that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or household:

Identifiers

(e.g., a real name, alias, postal address, unique personal identifier, online identifier, Internet Protocol address, email address, account name, social security number, driver’s license number, passport number, or other similar identifiers)

We may collect information such as your name, email address, and telephone number.

Personal Records

Information that identifies, relates to, describes, or is capable of being associated with, a particular individual, including, but not limited to, their name, signature, social security number, physical characteristics or description, address, telephone number, passport number, driver’s license or state identification card number, insurance policy number, education, employment, employment history, bank account number, credit card number, debit card number, or any other financial information, medical information, or health insurance information.

We may collect information such as your name, telephone number, email address, company name, and any additional information you may provide to us via our forms on the website.

Account Log-in and Financial Credentials

Account log-in, financial account, debit card, or credit card number in combination with any required security or access code, password, or credentials allowing access to an account: None.

Protected Classification Characteristics

Characteristics of protected classifications under California or federal law: None.

Commercial Information

(e.g., records of personal property, products or services purchased, obtained, or considered, or other purchasing or consuming histories or tendencies): None.

Biometric Information

None.

Internet or Other Electronic Network Activity Information

(e.g., browsing history, search history, and information regarding a consumer’s interaction with an internet website, application, or advertisement)

While visiting the website, cookies put on your browser may collect information that may be personal information including information across sessions and on your browser and internet device such as information on other websites visited by the user with targeting cookies. Additionally, cookies may be used to identify known users. The user of the website has the ability to control the cookies used via consent preferences on the website and cookies are further described in the Cookie Policy. These cookies include cookies added by HubSpot our third-party partner which may include contact enrichment. These cookies may be deactivated by the user.

Geolocation Data

We collect information on where website visitors are located to better offer Our Products and Services, but this information is not tied to personally identifiable information.

Audio, Electronic, Visual, Thermal, Olfactory, or Similar Information

None.

Professional or Employment-Related Information

When applying for a career with us on our website, you will be redirected to our third party talent acquisition provider, iSolved Talent Acquisition. They may collect professional or employment related information you provide to them, and they may share this information with us so we can make employment decisions.

Education Information

Information defined as not publicly available personally identifiable information as defined in the Family Educational Rights and Privacy Act (FERPA): None.

Inferences

Inferences drawn from any of the information identified above to create a profile about a consumer reflecting the consumer’s preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes: None.

Sensitive Data Categories

Racial or ethnic origin, religious or philosophical beliefs, union membership, or citizenship or immigration status: None.

Contents of a consumer’s mail, email, and text messages unless the business is the intended recipient of the communication: None.

Genetic data: None. Processing of biometric information to uniquely identify a consumer: None. Health information: None. Sex life or sexual orientation: None.

If you do not provide personal information required to provide Our Products and Services to you, it may delay or prevent us from providing Our Products and Services to you.

3. How Your Personal Information is Collected

We collect personal information from the following categories of sources:

• You, directly in person, by telephone, text, or email and/or via our website including information we did not request that you send to us
• Cookies on our website placed by us and third parties; see our Cookie Policy for additional information on our Cookies and how to control your cookie preferences
• From our third party partners such as iSolved Talent Acquisition and HubSpot, Inc., and
• Our IT and security systems, including:
  • Automated monitoring of our websites and other technical systems, such as our computer networks and connections, CCTV and access control systems, communications systems, email, and instant messaging systems

4. How and Why We Use Your Personal Information

Under data protection laws, we can only use your personal information if we have a proper reason for doing so. As described further in Section 5 below, when we need to share your personal information for limited reasons described in this Section 4, we only share your personal information (as necessary) with the third parties specified in Section 5. Some examples of how we use your personal information are as follows:

• To comply with our legal and regulatory obligations
• For the performance of our contract with you or to take steps at your request before entering into a contract (e.g., providing information to you on Our Products and Services prior to entering into an agreement for Our Products and Services)
• For our legitimate interests or those of a third party —or—
• Where you have given consent

A legitimate interest is when we have a business or commercial reason to use your information, so long as this is not overridden by your own rights and interests.

The following describes what we use (process) your personal information for and our reasons for doing so:

To prevent and detect fraud against you or Access Sciences Corporation

Reason: For our legitimate interests or those of a third party, i.e., to minimize fraud that could be damaging for us and for you.

Gathering and providing information required by or relating to audits, inquiries, or investigations by regulatory bodies

Reason: To comply with our legal and regulatory obligations.

Ensuring business policies are adhered to (e.g., policies covering security and internet use)

Reason: For our legitimate interests or those of a third party, i.e., to make sure we are following our own internal procedures so we can deliver the best service to you.

Operational reasons, such as improving efficiency, improving Our Products and Services, training, and quality control

Reason: For our legitimate interests or those of a third party, i.e., to be as efficient as we can so we can deliver the best service for you at the best price.

Ensuring the confidentiality of commercially sensitive information

Reasons: For our legitimate interests or those of a third party, i.e., to protect trade secrets and other commercially valuable information; and to comply with our legal and regulatory obligations.

Statistical analysis to help us manage our business (e.g., in relation to our financial performance, customer base, product range or other efficiency measures)

Reason: For our legitimate interests or those of a third party, i.e., to be as efficient as we can so we can deliver the best service for you at the best price.

Preventing unauthorized access and modifications to systems

Reasons: For our legitimate interests or those of a third party, i.e., to prevent and detect criminal activity that could be damaging for us and for you; and to comply with our legal and regulatory obligations.

Updating and enhancing customer records

Reasons: To comply with our legal and regulatory obligations; and for our legitimate interests or those of a third party, e.g., making sure that we can keep in touch with our customers about existing orders and new products.

Marketing our services and those of selected third parties

This applies to: existing and former customers; third parties who have previously expressed an interest in our services; and third parties with whom we have had no previous dealings.

Reason: For our legitimate interests or those of a third party, i.e., to promote our business to existing and former customers as far as legally permitted. Otherwise, we only process your data if we have your consent.

5. Who We Share Your Personal Information With

We routinely share personal information with:

• Our affiliates
• Other third parties we use to help us run our business, such as marketing agencies or website hosts
• Third parties approved by you

We only allow our service providers to handle your personal information if we are satisfied they take appropriate measures to protect your personal information.

We may disclose and exchange information with law enforcement agencies and regulatory bodies to comply with our legal and regulatory obligations.

We may also need to share some personal information with other parties, such as potential buyers of some or all of our business or during a re-structuring. We will typically anonymize information, but this may not always be possible. The recipient of the information will be bound by confidentiality obligations.

6. Personal Information We Sold or Shared

WE DO NOT SELL, RENT, OR TRADE YOUR PERSONAL INFORMATION TO THIRD PARTIES FOR THEIR COMMERCIAL PURPOSES.

7. Categories of Personal Information We Disclosed for a Business Purpose

In the preceding 12 months, we may have disclosed the following categories of personal information for a business purpose:

• Identifiers
• Information that identifies, relates to, describes, or is capable of being associated with, a particular individual

8. How Long Your Personal Information Will Be Kept

We will keep your personal information while we are providing Our Products and Services to you. Thereafter, we will keep your personal information for as long as is necessary, unless you have consented for us to retain your personal information for longer:

• To respond to any questions, complaints or claims made by you or on your behalf
• To show that we treated you fairly —or—
• To keep records required by applicable national laws and/or regulations

We will not retain your personal information for longer than necessary for the purposes set out in this policy. Different retention periods apply for different types of personal information.

When it is no longer necessary to retain your personal information, we will delete or anonymize it.

9. California Consumers: Your Rights Under the CCPA/CPRA

You have the right under the California Consumer Privacy Act of 2018 (CCPA), as amended by the California Privacy Rights Act of 2020 (CPRA), and certain other privacy and data protection laws, as applicable, to exercise free of charge:

Disclosure of Personal Information We Collect About You

You have the right to know, and request disclosure of:

• The categories of personal information we have collected about you, including sensitive personal information
• The categories of sources from which the personal information is collected
• The categories of third parties to whom we disclose personal information, if any —and—
• The specific pieces of personal information we have collected about you

Please note that we are not required to:

• Retain any personal information about you that was collected for a single one-time transaction if, in the ordinary course of business, that information about you is not retained
• Reidentify or otherwise link any data that, in the ordinary course of business, is not maintained in a manner that would be considered personal information —or—
• Provide the personal information to you more than twice in a 12-month period

Disclosure of Personal Information Sold, Shared, or Disclosed for a Business Purpose

In connection with any personal information we may sell, share, or disclose to a third party for a business purpose, you have the right to know:

• The categories of personal information about you that we sold or shared and the categories of third parties to whom the personal information was sold or shared —and—
• The categories of personal information that we disclosed about you for a business purpose and the categories of persons to whom the personal information was disclosed for a business purpose

You have the right to opt-out of the sale of your personal information or sharing of your personal information for the purpose of targeted behavioral advertising. If you exercise your right to opt-out of the sale or sharing of your personal information, we will refrain from selling or sharing your personal information, unless you subsequently provide express authorization for the sale or sharing of your personal information.

Right to Limit Use of Sensitive Personal Information

You have the right to limit the use and disclosure of your sensitive personal information to the use which is necessary to:

• Perform the services or provide the goods reasonably expected by an average consumer who requests those goods or services
• To perform the following services: (1) Helping to ensure security and integrity to the extent the use of the consumer’s personal information is reasonably necessary and proportionate for these purposes; (2) Short-term, transient use, including, but not limited to, non-personalized advertising shown as part of a consumer’s current interaction with the business, if the consumer’s personal information is not disclosed to another third party and is not used to build a profile about the consumer or otherwise alter the consumer’s experience outside the current interaction with the business; (3) Performing services on behalf of the business, including maintaining or servicing accounts, providing customer service, processing or fulfilling orders and transactions, verifying customer information, processing payments, providing financing, providing analytic services, providing storage, or providing similar services on behalf of the business; and (4) Undertaking activities to verify or maintain the quality or safety of a service or device that is owned, manufactured, manufactured for, or controlled by the business, and to improve, upgrade, or enhance the service or device that is owned, manufactured, manufactured for, or controlled by the business —and—
• As authorized by further regulations

You have a right to know if your sensitive personal information may be used, or disclosed to a service provider or contractor, for additional, specified purposes.

Right to Deletion

Subject to certain exceptions set out below, on receipt of a verifiable request from you, we will:

• Delete your personal information from our records —and—
• Direct third parties to whom the business has sold or shared your personal information to delete your personal information unless this proves impossible or involves disproportionate effort

Please note that we may not delete your personal information if it is reasonably necessary to:

• Complete the transaction for which the personal information was collected, fulfill the terms of a written warranty or product recall conducted in accordance with federal law, provide a good or service requested by you, or reasonably anticipated within the context of our ongoing business relationship with you, or otherwise perform a contract between you and us
• Help to ensure security and integrity to the extent the use of the consumer’s personal information is reasonably necessary and proportionate for those purposes
• Debug to identify and repair errors that impair existing intended functionality
• Exercise free speech, ensure the right of another consumer to exercise their right of free speech, or exercise another right provided for by law
• Comply with the California Electronic Communications Privacy Act
• Comply with Federal law
• Engage in public or peer-reviewed scientific, historical, or statistical research in the public interest that adheres to all other applicable ethics and privacy laws, when our deletion of the information is likely to render impossible or seriously impair the achievement of such research, provided we have obtained your informed consent
• Enable solely internal uses that are reasonably aligned with your expectations based on your relationship with us
• Comply with an existing legal obligation —or—
• Otherwise use your personal information, internally, in a lawful manner that is compatible with the context in which you provided the information

Right of Correction

If we maintain inaccurate personal information about you, you have the right to request us to correct that inaccurate personal information. Upon receipt of a verifiable request from you, we will use commercially reasonable efforts to correct the inaccurate personal information.

Protection Against Retaliation

You have the right to not be retaliated against by us because you exercised any of your rights under the CCPA/CPRA. This means we cannot, among other things:

• Deny goods or services to you
• Charge different prices or rates for goods or services, including through the use of discounts or other benefits or imposing penalties
• Provide a different level or quality of goods or services to you —or—
• Suggest that you will receive a different price or rate for goods or services or a different level or quality of goods or services

Please note that we may charge a different price or rate or provide a different level or quality of Our Products and Services to you, if that difference is reasonably related to the value provided to our business by your personal information. We may also offer loyalty, rewards, premium features, discounts, or club card programs consistent with these rights or payments as compensation, for the collection of personal information, the sale of personal information, or the retention of personal information.

Right to Non-Discrimination

You have the right not to be discriminated or retaliated against for exercising any of your privacy rights under the CCPA.

10. Consumers in Other States: Your Rights

Residents of the following states have similar rights as California Residents with differences highlighted below.

Colorado

Residents of Colorado are covered by the Colorado Privacy Act. The Colorado Privacy Act includes the rights under the CCPA/CPRA with the following differences. The right to opt-out of certain processing is limited to processing data for profiling and targeted advertising purposes. Consumers will be asked to opt-in prior to processing of sensitive data.

Connecticut

Residents of Connecticut are covered by the Connecticut Data Privacy Act, which tracks the Colorado Privacy Act.

Delaware

Residents of Delaware are covered by the Delaware Personal Data Privacy Act, which tracks the Colorado Privacy Act.

Indiana

Residents of Indiana are covered by the Indiana Consumer Data Protection Act. The Indiana Consumer Data Protection Act tracks the Colorado Consumer Data Protection Act.

Iowa

Residents of Iowa are covered by the Iowa Consumer Data Protection Act, which tracks the Colorado Privacy Act without the Right to Correct, the right to opt-out of certain processing, and the right to opt-in for sensitive data processing.

Kentucky

Residents of Kentucky are covered by the Kentucky Consumer Data Protection Act. Kentucky Consumer Data Protection Act tracks the Colorado Consumer Data Protection Act.

Maryland

Residents of Maryland are covered by the Maryland Online Data Privacy Act, which is effective 1 October 2025. The Maryland Online Data Privacy Act tracks the Colorado Privacy Act.

Minnesota

Residents of Minnesota are covered by the Minnesota Consumer Data Privacy Act, which tracks the Colorado Privacy Act.

Montana

Residents of Montana are covered by the Montana Consumer Data Privacy Act, which tracks the Colorado Privacy Act.

Nebraska

Residents of Nebraska are covered by the Nebraska Data Privacy Act, which tracks the Colorado Privacy Act.

New Hampshire

Residents of New Hampshire are covered by the New Hampshire Senate Bill 255, which tracks the Colorado Privacy Act.

New Jersey

Residents of New Jersey are covered by the New Jersey Senate Bill 332, which tracks the Colorado Privacy Act.

Oregon

Residents of Oregon are covered by the Oregon Consumer Privacy Act, which tracks the Colorado Privacy Act.

Rhode Island

Residents of Rhode Island are covered by the Rhode Island Data Transparency and Privacy Protection Act. The Rhode Island Data Transparency and Privacy Protection Act tracks the Colorado Consumer Data Protection Act.

Tennessee

Residents of Tennessee are covered by the Tennessee Information Protection Act. The Tennessee Information Protection Act tracks the Colorado Privacy Act.

Texas

Residents of Texas are covered by the Texas Data Privacy and Security Act, which tracks the Colorado Privacy Act.

Utah

Residents of Utah are covered by the Utah Consumer Privacy Act, which tracks the Colorado Privacy Act with a few exceptions. The Utah Consumer Privacy Act does not have a Right of Correction or an opt-in prior to processing of sensitive data.

Virginia

Residents of Virginia are covered by the Virginia Consumer Data Protection Act, which tracks the Colorado Privacy Act.

11. How to Exercise Your Rights

If you would like to exercise any of your rights as described in this Privacy Policy, you may call us at 713-664-4357 or email us at info@accesssciences.com.

• Please note that you may only make a CCPA/CPRA-related data access or data portability disclosure request twice within a 12-month period. For other jurisdictions in the United States as listed above, the consumer has a right to request personal information be disclosed in a common file format at least once within the 12-month period.
• If you choose to contact us directly by website/email/phone/in writing, you will need to provide us with:
  • Enough information to identify you
  • Proof of your identity and address —and—
  • A description of what right you want to exercise and the information to which your request relates
• We are not obligated to make a data access or data portability disclosure if we cannot verify that the person making the request is the person about whom we collected information or is someone authorized to act on such person’s behalf.
• Any personal information we collect from you to verify your identity in connection with your request will be used solely for the purposes of verification.

12. Keeping Your Personal Information Secure

We have appropriate security measures in place to prevent personal information from being accidentally lost or used or accessed in an unauthorized way. While we have employed security technologies and procedures to assist safeguarding your personal information, no system or network can be guaranteed to be 100% secure.

13. Changes to This Privacy Policy

We may change this privacy policy from time to time—when we do, we will inform you via our website by updating the privacy policy on this page and change the date at the top of this page.

14. Privacy Rights of Minors; Restrictions

We do not knowingly permit individuals under the age of 16 to use the Website or submit Personal Information. If you are under 16 years of age, you are not authorized to access or use the Website, and you must not provide any Personal Information to us. If we learn that we have collected Personal Information from a user under 16, we will take reasonable steps to delete such information and terminate the associated account or access. We are committed to protecting children’s privacy and comply with the Children’s Online Privacy Protection Act (COPPA) and its implementing regulations. We do not knowingly collect, use, or disclose Personal Information from children under 13, and we take appropriate steps to remove any such information that is inadvertently collected in violation of COPPA. If you believe a child under 16 has provided Personal Information on the Website, please contact us using the information provided in the “Contact Us” section of this Privacy Policy so that we can take appropriate action.

15. Third-Party Partners Privacy Policies

While this privacy policy covers your use of our website, in the course of using our website (e.g., applying for a career) you may be redirected to our third party partner, iSolved Talent Acquisition, and will be subject to their privacy policy at https://www.applicantpro.com/privacy when on their website. You may be directed to our website from advertisement campaigns run by our third party partner, HubSpot, Inc. The information gathered by them in directing you to our website is subject to their privacy policy at https://legal.hubspot.com/privacy-policy.

16. How to Contact Us

Please contact us by post, email, or telephone if you have any questions about this privacy policy or the information we hold about you.

Access Sciences Corporation
1900 West Loop South, Suite 300
Houston, TX 77027
Phone: 713-664-4357
Email: info@accesssciences.com

17. Do You Need Extra Help?

If you would like this notice in another format (for example: audio, large print, braille) please contact us (see “How to Contact Us” above).